Your Content Anywhere Explorable in One Place

By Patrik - December 1, 2017 (Last updated: October 19, 2018)

From content on the photographer’s AWS S3 bucket, your in-house team’s Dropbox account, somewhere on your servers, and your Head of Marketing’s laptop, to everything viewable in one place, taggable, findable and treated as one library, to files ready to share, we have you covered in this mini-tutorial series. This is part 1 of N – exploring your media files in one place.


Let’s say you are working on a new project, e.g., collecting video and images for a tutorial on one of your products. You already have material from your in-house team on servers and some marketing laptops. You also have a few freelance photographers creating footage, and they store it in AWS s3 and Dropbox. You want to see all of it in one place, without having to upload it to one location and have multiple copies. Follow us in this mini tutorial and see how you can do it using VidiXplore.

Your team and project

Listed below are the users that we’ll follow during this mini-tutorial. The project is named vidixplore demo job.

  • demo-owner: This is the owner of the VidiXplore instance, with full permissions to see and do everything
  • demo-inhouse: This is your in-house production team account. They have access to all media, but cannot administer the VidiXplore instance.
  • demo-external1, demo-external2: This is your two external photographers, providing you with content for your different projects.

Setting up user groups

Let’s start by setting up a new group of users for our project, create a new collection for the items we need for the project, and give the new user group permission to modify, i.e., add files, to that collection. The users can be in-house or external users; you only need their e-mail address to give them access to the VidiXplore instance. In the video below I have already prepared by adding the above users to VidiXplore.


Adding media

While we are at it, we might as well drop some files directly into our newly created collection. Web upload, be it through drag’n’drop or using file selection to get the files, is the simplest and quickest way to get content into VidiXplore. Best used with small library and files less than 2GB. For more extensive libraries, I recommend connecting to a cloud storage or using the VidiXplore Agent.


Ok, so we are set up to get some videos from our project members. They are bound to use different methods to store and manage their videos, everything from keeping it on their laptop, to use of cloud storage such as AWS S3 and Dropbox. Let’s start by looking into how to set up an import from Dropbox and AWS S3. All Cloud Storages are handled under Your Account, found under your e-mail address in the top right corner. You authenticate VidiXplore like any other app you connect to Dropbox.


That was the Dropbox import, now let’s see how we do an AWS S3 import. You add the import from the same place, Your Account, as the Dropbox account, but you need to know your S3 access keys (id, and secret key).


The last method I am showing today is the use of the VidiXplore Agent. The agent is run on your local computer and uses watch folders to upload content to VidiXplore. Add media to the watch folder to automatically transcode them and import them to VidiXplore. You can choose whether to upload the original as well as the web version of your files. Paid users can set the quality of the web version of video files.


Download the agent using the top-right menu under your e-mail address in VidiXplore. There is a Windows version and a MacOS version.

Download VidiXplore Agent top-right menu


This concludes episode 1 of the Content Anywhere section of our  VidiXplore mini tutorials. We have created a collection for our new project, a user group with our project members and allowed them to modify the project collection. Then we uploaded a few files directly into the folder, connected one S3 bucket, and a Dropbox folder to VidiXplore. The last thing we did was to add a watch folder to our local VidiXplore agent to import files directly from the desktop.

We could see in the Dropbox video that the imported files ended up in the root for that particular user, and then we could add them to our project collection. In episode 2 we will see where all the imported files ended up, and how we can move them to where they belong, as well as take a more in-depth look at collections and permissions.

This blog post is episode 1 of a mini tutorial series, going through the full VidiXplore experience. The second episode covers collections and permissions. VidiXplore is Vidispine’s media management system in your browser, the quickest way to collect and explore your media files, no matter where they are. If you are not a user of VidiXplore, you can sign up here to try it out.