Collections and Permissions in VidiXplore

By Patrik - December 13, 2017 (Last updated: January 15, 2018)

In episode 2 of the VidiXplore mini-tutorials we learn how to quickly move many files into a new or existing collection, and take a look at the collection tree. We also see that we can move and clone collections, and assign different permissions to them. Finally, we take a look at permissions.

Where did the media end up

Last episode we had the team import media to the VidiXplore instance using several different methods, from web upload to connecting a VidiXplore agent. The uploaded media always ends up in the root of the user importing the media, and normally all users in an instance can see all media that is imported. We made a different choice and instead set it up to not show any newly imported media to all users. This is done in your account settings (see image below).

Content Permissions Settings

Setting the content permissions to None means that only the current user sees the content (and of course the owner of the instance). In the last episode, we prepared a collection for the media in the project, the collection vidixplore demo job. As all user’s media end up in the root, each user must move the relevant media to the project collection. The easiest way to do that is bulk select and add to the existing vidixplore demo job collection.

Moving items to an existing collection


Creating and moving collections

So, we have collected a large collection of media items to be used in our project. You’re not really in the mood for idea making, it’s blank, no ideas, but as you didn’t get your morning coffee you type “coffee” into the search bar, and actually get some results. Great, you can save those in a special collection and have the in-house team see if they can do something around coffee and good ideas.

Just as above, you bulk select the items but instead of adding them to an existing collection, you go ahead and create the new collection The coffee project. Set permissions for the in-house team (demo-inhouse) and then move the newly created collection to be inside the vidixplore demo job collection, to keep them together. Now you have a collection with all items and inside that collection another collection with only coffee related items.

Cloning a collection

Now you have one collection containing interesting items and you want to re-use it for something else. Easy, just clone the full collection. In this case, let’s clone the coffee project, and let another user get access to the collection, to import their media separated from the in-house team.


More on collections

Collections can contain items and other collections (called sub-collections). There’s a limit of 999 items inside each collection. You can always see where you are in the left-hand sidebar collection tree, as well as in the breadcrumb above the items and the right-hand detailed item view.

More on permissions

Permissions can be set for users and groups, on both collections and items. Groups can be created by the Vidixplore instance owner, as well as anyone that is assigned group administrators. You can always investigate the permissions for all items and collection by hovering over the padlock present in the item view and the detailed view (for collections and items).

Item permission

Access the item permissions by clicking the padlock when viewing an item, or from the detail view. Use it to set permissions on that specific item.

Item permissions

Collection permissions

In the collection permissions dialogue, you can see permissions on the collection level as well as the permissions on each individual file in the collection.

Collection permissions

To see the permissions on the files in the collection, choose that tab, and you can see all users and groups with explicit permissions for file(s) in the collection. Clicking “Details” will bring up a list of the actual files and their permissions. Use the dialogues to edit permissions and access rights.

This concludes episode 2 of the VidiXplore mini tutorials. We moved items and collections into other collections, created new collections and cloned collections. We also took a look at permissions. In the next episode, we will explain the CloudCopy concept, and look at how we can archive items after we are finished with them.

This blog post is episode 2 of a mini tutorial series, going through the full VidiXplore experience. VidiXplore is Vidispine’s media management system in your browser, the quickest way to collect and explore your media files, no matter where they are. If you are not a user of VidiXplore, you can sign up here to try it out.